INSTRUCTIONS FOR ORAL PRESENTERS

INSTRUCTIONS FOR ORAL PRESENTERS

Speakers’ Ready Room

Speakers and oral presenters are requested to upload PowerPoint slide presentations at the Speakers Ready Room at least 3 hours prior to your session. There will be a technician available to assist you.

Presentations taking place in: Plenary Hall 2, Plenary Hall 3, Meeting Rooms: 1, 2, 3, 4, 5 and Ballroom should be uploaded in Executive Center 2 (G floor)

Presentations taking place in Boardroom 1,2,3,4,5 should be uploaded in Boardroom 6.

Power point slide format should be  4:3 except for Plenary Hall 2 which will be 16:9

Template 4:3

Template 16:9

Length of presentation

As an Abstract Oral Presenter, you will be allocated 10 minutes for your presentation this includes

3 minutes for questions and answers (total of 10 minutes for each presenter).

Data Presentation: For PowerPoint presentation (or any other PC based application), please note you need to bring it on USB Memory stick and load it on one of the Congress computers in the Speakers’ Ready Room at least 3 hours before the start of your session. Kindly remember when preparing your PowerPoint slides, that the font size should be large enough so that when projected it can be seen from the rear of the session hall. Please also remember that your PowerPoint slide presentation should be prepared in a landscape format and NOT Portrait.

If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a coffee or lunch break prior to your session at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

Please note that the congress computers in the session halls are being supplied with Office 2013 (at least).

Although not recommended, you may supply your own laptop computer. In such a case please confirm that it has a suitable VGA socket for external signal. Please come to check it first in the Speakers’ Ready Room as soon as you arrive and later on in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.

PLEASE BRING A HARD COPY BACK-UP OF YOUR PRESENTATION WITH YOU.

Important note for Macintoch users:

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers’ Ready Room:

  1. Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  2. Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).
  3. Use a common movie format, such as AVI, MPG and WMV. MOV files from QuickTime will not be visible on a PowerPoint based PC.

Alternatively you may use your own Macintosh laptop computer. In such a case please provide it with a VGA adaptor for external signal, advise the operators in the Speakers’ Ready Room about it as soon as you arrive and later on test it in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.

 Please note that VHS Video projection, 35 mm’ slide projection and Overhead projection (projection of transparencies) will not be available.

At the Session Hall

    • Assemble in your session room at least 10 minutes before the beginning of the session.
    • Please check the final program to confirm the date, time, room and order of your presentation.
    • Ensure that you sit near the front of the room with easy access to the right hand side of the stage.
    • Ensure that you keep to the time allocated to you, as it will cause disruption to sessions if you run over your allotted time.
    • If there are any changes or corrections required to the presentation details, please let the Technician know as soon as possible.

 


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